What is a formal proposal that is put forward for discussion at a meeting called?

A formal proposal put forward for discussion at a meeting is called a motion. The purpose of a motion is to introduce a specific subject or action for consideration by the group, initiating dialogue and decision-making processes. In most formal meeting contexts, such as those governed by Robert's Rules of Order, motions are essential for structuring debates, ensuring that all viewpoints are considered, and enabling orderly decision-making.

When a motion is presented, members of the meeting can discuss it and may subsequently vote on whether to adopt it. This ensures that each member has an opportunity to contribute to the conversation and that decisions reflect the collective agreement of the group. Other terms, such as 'resolution', 'amendment', or 'addendum', refer to related concepts but do not encompass the initial proposal phase that a motion represents. A resolution typically signifies a formal expression of the sentiment of the assembly, an amendment refers to changes made to a motion or resolution under consideration, and an addendum serves as an addition to existing documents rather than being a direct proposal for discussion.