What is a travel expense form used for?

A travel expense form is primarily used to request reimbursement for travel costs incurred by an employee while conducting business activities. This form typically requires the traveler to detail expenses such as transportation, accommodations, meals, and any other related costs, allowing the organization to review and approve these expenses for payment.

The purpose of this form is to ensure that employees are compensated for out-of-pocket expenses that align with company policies regarding travel. This ensures accountability and accuracy in financial reporting, while also maintaining a clear record of travel-related expenditures.

While planning future travel, tracking daily travel activities, and reserving accommodations are important aspects of business travel, they do not fall under the specific function of the travel expense form, which is focused solely on the reimbursement process after expenses have occurred.