What is the process of evaluating needs before a meeting called?

The process of evaluating needs before a meeting is referred to as meeting preparation. This stage is crucial because it involves identifying the objectives of the meeting, understanding the topics to be discussed, and determining the necessary materials and participants. By preparing adequately, the facilitator can ensure that the meeting is focused and effective, addressing the relevant needs and expectations of the attendees.

Meeting preparation helps in setting a clear agenda and deciding on logistical details, which ultimately leads to a more productive gathering. This proactive approach also helps in minimizing potential issues that can arise during the meeting, such as miscommunication or lack of clarity regarding the objectives. Overall, effective meeting preparation is essential for achieving desired outcomes and ensuring that all participants are aligned with the meeting's goals.